Here's what our google form looks like. We have it set to open and close at a certain time each day, this way we make sure no more orders are submitted after we print them off!
In the morning, after the google form has closed and all orders have been submitted, the orders are printed off and arranged by time (we have two time slots we deliver). The orders include information such as who ordered, pick-up location, time, type of drink, and types of sweeteners/creams. Higher level students are able to take a label, attach to the cup, and complete the order on their own. Lower level students, who might not be able to read, are still able to do a lot independently due to the supports we have put in place.
For the Keurig's, students are taught to always choose the #3 or largest size option when creating their drinks. As you can see here the creamers are labeled with both letters and colors so that staff can tell students, "1 pump red" or "2 pumps of B." Similarly, the sugar/splenda/sweet n low are different color packets so it is easy to tell a student to put in the "yellow" packet, or whatever it might be. We have learned it is most helpful to put the creamers and sugars in first, before the cup is filled with a hot drink!
The coffees and teas are organized so that non-readers can be successful. Staff can tell students, "get a coffee from the blue basket", etc.
When a drink is prepared, it is then transferred to this cart for delivery. The label is either marked with the correct color, or staff tells students what color box to put the cup in depending on where it needs to be delivered.
The coffee/tea is delivered by the students to the various pick-up locations where teachers will pick up in-between class periods. Teachers are billed at the end of the week for their weekly orders. Each drink is $1 each. This has been a HUGE success at our school and is a great fundraising opportunity as well!
So what do you need to get started?
- A Keurig machine - I bet someone has one they would be willing to donate. Otherwise you can find great deals at Kohls with a 30% off coupon and Kohl's cash! You will make the money back from this investment!
- Drinks / K-cups - You can also find great deals on K-cups with coupons, or at ALDI, or even just on Amazon. 30-40 cents a cup is a good price to pay. Use subscribe and save on Amazon (and feel free to cancel once you receive your order) for a bigger discount! These breakfast blend K-cups are 34 cents each. Keep it simple on the flavors - I would recommend starting with just two types of coffee (decaf or regular) and maybe a hot chocolate. For tea, we actually just brew hot water and then let the tea bag seep for 5 minutes.
- Cups with lids (Keurigs brew up to 10 oz, so 12 oz cups work great - just enough room left over) - These are only 18/cents a cup (includes lid)
- Creamers / Sugars are nice to have for those who like to sweeten their coffee! Buy in bulk!
The links above are affiliate links, so while it costs the same for you, I get a small percentage if you choose to purchase anything from those links. Thanks!
Do you do any similar jobs at your school? Please share! We are always looking for more opportunities for our students. I will be posting about some of the other school jobs we do soon, so be sure to follow me so you don't miss anything!